Hillsborough Community College
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Tampa, FL 33614
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international@hccfl.edu
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Additional Resources

HCC Travel References:                          

HCC Travel Web Page
HCC Travel Guidelines

Travel Notes

  • Per the state statute 112.061(7) travel must be done by the most economical means (cheapest form) of travel, so you will not be reimbursed for any type of personal preference or convenience that is not a required fee.
  • HCC does not pay for early check in and seat upgrades (aisle, window, and additional legroom) on flights unless those are the only seats available.  A seating fee will be considered required if at the time of your booking preferred seating is the only available option. You must include a screen shot of the seat assignment page showing no other seats are available in order to get reimbursed.  HCC never pays for business or first class seat upgrades.
  • You will only get reimbursed for the economy parking rate at the airport.  That is the economy parking garage that shuttles you to the terminal.

Meals:

PER DIEM: Per HCC policy, the Traveler is reimbursed for the actual cost of lodging (subject to supervisor’s and/or funding source’s approval). The Per Diem rate for meals when travelling internationally is dependent on the funding source.  FSPD may impose limits, for example, due to budget constraints.  Moreover, if a program or registration fee is paid to participate in an organized travel program and meals are included, the Traveler does not claim per diem for mealsThat said, Florida Statute (Chapter 112, F.S., Section 3) allows the Traveler to claim per diem for meals while travelling internationally at the US Department of State Foreign Per Diem Rates. 

§     HCC faculty and staff employ US per diem rates (breakfast - $6, lunch - $11, and dinner - $19) when calculating reimbursement for meals during In-Transit Travel (in other words, while travelling  to/from destination country).

§     Foreign Per Diem Rates for meals are allowed once the Traveler physically arrives in the destination country; and end when physically leaving. The Traveler can find foreign per diem rates on the US Department of State website.

§     The US Department of State’s Appendix B provides a breakdown of Foreign Per Diem meals (breakfast, lunch, dinner) and incidentals (referred to as M&IE Rates) .  HCC policy prohibits claiming incidentals per diem (so the breakdown provided in Appendix B helps the traveler claim specific amounts for meals ONLY).


For example, the M&IE Rate for Johannesburg, South Africa (see below) is $80.

Country Name

Post Name

Season Begin

Season End

Maximum Lodging Rate

M & IE Rate

Maximum Per Diem Rate

Footnote

Effective Date

SOUTH AFRICA

Cape Town

01/01

12/31

284

99

383

View

08/01/2013

SOUTH AFRICA

Durban

01/01

12/31

213

95

308

View

10/01/2013

SOUTH AFRICA

Johannesburg

01/01

12/31

188

80

268

View

08/01/2013

SOUTH AFRICA

Other

01/01

12/31

148

69

217

N/A

08/01/2013

Appendix B breaks down an M&IE Rate of $80 as follows:

M &IE Rate

Breakfast

Lunch

Dinner

Incidentals

$80

12

20

32

16


 



 

Hillsborough Community College Center for International Education